Rotary District 5130 Expense Reimbursement Request

Step 1 of 2: Submit
The District acknowledges that Rotarians may experience out-of-pocket expenses while conducting District business or leading training sessions. Each committee and event may build into their budget amounts to reimburse these expenses with the following rules:
** Mileage will be allowed at the current IRS rate if the distance traveled is over 100 miles one way. Mileage may be documented using a map program such as MapQuest or by a log entry of beginning and ending mileage (with no extraneous mileage).
** Airfare will be the economy rate and no seat upgrades, meals, or travel insurance.
** Hotels are basic queen/king bedrooms. No room service, no pay per view, no laundry. Bell tips OK.
** Meals shall be reimbursed at a reasonable actual expense (no alcohol).
** Parking, shuttles, ground transportation, etc. shall be the most economical method available.
Expense reimbursements are paid on the 20th of the month. Please submit all requests within 30 days of the expense occurring.

Preferred Method of Payment 

Expense Details

Documentation Required

Please upload all receipts, invoices or other documentation to support your expense reimbursement request below. It is recommended and requested that you consolidate your documents into one file for upload as it will speed up your reimbursement turnaround. However, there are additional upload fields below for your use. Should have more than 5 files to upload, you will need to create an additional expense reimbursement which may delay the timing of your reimbursement
Date: Thursday, 28 March 2024 (EDT)
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