Archive for the ‘file upload’ Category
You can update the documents and images uploaded to your online forms.
To edit a form response, view it online and click or tap the Edit button, as shown below.
Browse and select a file or drag the new document to the area around the Browse button.
Once the file upload is complete, use the Save button to confirm.
Differences With Editing Other Types of Fields
When a user edits any fields other than a file upload field, FormSmarts keeps track of all changes.
For upload fields, FormSmarts doesn’t keep older versions of uploaded documents. When a form attachment is updated, the previous version is deleted after three days.
Although we don’t keep the content of the file, we retain other relevant information: the file’s name, its FormSmarts Upload ID, a signature of the file, who uploaded the file and when.
Who Can Update an Uploaded File?
The account admin and any user associated with the account with Edit permissions on a form may update form attachments.
This feature is not included with all types of accounts.
With the new file upload feature, you can now let form users attach a picture or document to a form like in this demo.
Adding a file upload widget to your forms is as easy as adding a simple text box: visit the Fields Tab of the form builder, and create a new field choosing the File Upload widget. That’s all there is to it. Once a file has been uploaded and the form confirmed, that file will be stored on FormSmarts and available to you.
Customizing File Upload Fields
Although a file upload field created as just described will be fully functional, you may want to restrict the type of content the form will allow users to upload, as well as set the maximum file size permitted. You can also specify how long FormSmarts should keep uploaded documents on the server. To change these options, visit the Field Details screen of the form builder.
Allowed Content Type
By default, a file upload field will accept all supported content types: documents (PDF, Word, Excel, RTF, OpenOffice ODF, and HTML documents) and images (JPEG, PNG, and GIF). You can restrict the type of content the form will allow users to upload to either documents or images. For example, if you’re building a job application form, you will want applicants to upload their CV and should restrict uploads to Documents to prevent mistakes.
Maximum File Size
When you add a file upload field to an online form, the maximum size of the files that can be uploaded is set to the maximum for your plan:
- 2 Mb for Business Starter
- 4 Mb for Business Plus
- 8 Mb for Business Max
- 10 Mb for Business Premier
- 15 Mb for Business 3 and above
Edit the file upload field and use the slider to adjust that value to whatever makes sense for the purpose of the form.
Storage Policy for Uploaded Content
You can define the period of time during which FormSmarts retains uploaded content. At this time, we support eight storage policies:
- 5 days
- 10 days
- 30 days
- 90 days
- 1 year (365 days)
- 2 years (731 days)
- 5 years (1,827 days)
- Forever (default)
The period of time FormSmarts keeps form attachments can be set for each individual file upload field. To change it, edit each file upload field and set the retention period as required for your application.
To prevent accidental data loss, FormSmarts keeps, by default, form attachments on the cloud for the lifetime of the account (“forever” option). While this ensures a high level of data availability and durability, members may then exceed the upload storage quota for their accounts — currently:
- 100 Mb for Business Starter
- 500 Mb for Business Plus
- 1.5 Gb for Business Max
- 10 Gb for Business Premier
- 30 Gb for Business 3
- 100 Gb for Business 4
You can view your current usage in the Resource Usage section of your account. We’ll send you an email if you’re getting close to or exceed the storage space for your plan.
Note: Form attachments for online forms integrating with PayPal using Advanced Integration are retained for at least 20 days, even if the storage policy is set to 5 or 10 days.
Secure File Upload
File upload works with FormSmarts secure form feature so that files attached to a secure form only transit via a secure connection (TLS/SSL), both when uploaded to FormSmarts and when downloaded by the form owner. Form attachments uploaded securely are also encrypted at rest.
As always, your feedback is important to us and is our primary inspiration for developing new features and improving existing ones.