Managing Form Recipients
You can manage the email addresses registered on your FormSmarts account in the Settings tab, under Form Recipients.
Adding an Email Account
Before you can start using an email address as a form subscriber, you must first add it to your FormSmarts account, and verify it. We verify that the email account owner agrees to being added to a FormSmarts account by sending a verification link. Once the email address owner has visited the verification link, the status of that email address will change to Verified (Note: you will need to refresh the list of email accounts if you opened the verification link in a new window). You can use any verified email address as a form subscriber or as your FormSmarts login.
Changing the Recipients of a Form
When you create a new form, results are sent to your login email address by default. To have a form sent to other email accounts:
- Add the email addresses you need to your account as just described (Form Recipients option in the Settings tab).
- Edit the details of each form in the Forms tab, checking or un-checking each email subscriber as required.
A recipient must be verified before it can be used as a form recipient.
Changing Your Login Email
You can set any of the verified email addresses registered on your account as your FormSmarts login. There is one restriction: you can’t set an email address as you login if it’s already the login for another account.
A key icon is displayed next to your login email address.
Note: any email addresses that you use as login or form recipient has the Active status, and can’t be deleted.
Give Feedback!
We welcome your feedback about this feature. This will help us improve it in the future.
Posted by FormSmarts on
Monday, June 16, 2008 at 9:50 am in form builder.
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Tags: form builder, form recipient, form results
15 Responses to “Managing Form Recipients”
I’ve actually created several FormSmarts accounts because I needed form data to be sent to different email accounts. How can I now transfer all my forms to a single account?
Clare,
Email us the login of the FormSmarts accounts to merge, and say which account you want to keep, and we’ll be happy help.
Hello
Is it possible to have a form with 2 different recipients on? So every time someone fills out the form, it will be send to 2 different email addresses.
Thanks
Jean-Michel,
We don’t allow multiple form recipients at this time because all mail servers, mail services and hosting providers let users setup email forwards, filters and lists. Some free email providers like like Gmail do as well. FormSmarts is not a mailing list service, and there is no point duplicating functionality.
That being said, if you and other FormSmarts users can make a case for it, we could had this feature. I suggest anyone needing this posts a reply here saying:
- why they need to send form results to multiple recipients
- why they don’t simply setup a mail forwarding or mailing list to forward form results to other addresses.
I also need to send form contents to more than 1 email recipient. I need it sent to four people to exact. I may try to set something up in my ISP, but just so you know.
The case for multiple addresses…. hmmm…. well, it is easier. And sometimes forms are sent to folks that aren’t using addresses in the domain the form comes from. For instance say we want to send a form from abc.com to
Joe doesn’t work at abc.com but still needs to get the form. (it could be a customer service issue like it is with us… we monitor our clients forms and store them for back up – if they lose their email .. we have copies.)
You are correct, mail servers could be used to accomplish this but in theory it would double the number of active addresses which seem inefficient. Why not just send the form submission where you want it to go?
Don’t know if I made a case but it would great to have this function.
Otherwise, a very nice service. BTW, being able to format the output a bit would be great.
Thanks!
I was hoping FormSmarts would allow this. Specifically, I was trying to design a contact form that would have a pull down menu for selecting contacts on a blog that is used by multiple people. So, their might be a pull down menu labeled: “Send Mail To” with three selections of “John, Joe, John & Joe”
Hello,
thank you for your work!
I have a tip for improvement of Form Recipient Management.
I miss the option to delete my first (old) e-mail after adding a new one and modifying it to “login e-mail”. I want to delete the first one, but i can´t.
When you make some adress active, there is no option to change it or delete? (except “make login” again?)
Thaky you!
Ondra
From next release, FormSmarts Pro users will be able to attach multiple recipients to a form. Stay tuned.
Ondra,
If your old login email address shows as Active, that means it’s still being used as a form recipient. That’s why you can’t delete it.
You will only be able to delete your old email address after you have changed the recipient of all your forms.
Hi,
I recently added the email address of a customer to my FormSmarts account, but she never got the verification email from FormSmarts. After trying several times, I found out that my customer’s organization block all mails from senders not in their “white list”. My advise if you’re having the same issue, ask the other person to add “formsmarts-noreply @ syronex.com” to their list of allowed senders.
We need an automatic receipt to go back to the user after filling out the form. Plus a receipt to a third party -(their church) Is this possible for your software to add to this “carbon copy?”
David,
In an early version of FormSmarts we allowed users to choose on the confirmation page whether they wanted to get an email confirmation. Most users did not want to get the email. For that reason, and because of the high risk of abuse, we removed that feature. FormSmarts uses a 3-step submission process letting users review information and then confirm the submission. The confirmation page shows a customizable confirmation message (in the Pro version) and a reference number, effectively providing the same information an auto-responder would.
To send a copy of the form data to a third party, add their email address to your account, then subscribe that email address to your form as described in “Changing the Recipients of a Form” above.
Hi – I have built a great form thanks to my FormSmarts Pro account – but now I am having issues getting my two verified email recipients to actually receive the form data….my administrator email login receives data quickly but not so the other recipients…
The two email recipients have clicked their link and are marked as verified but are not marked as active.
When will this happen or do i need to do other settings to activate their receiving the data ?
Thanks again.
Nick,
Now that you have added more email addresses to your account, you need to subscribe them to your form.
See the “Changing the Recipients of a Form” section of this page for instructions.
Most users have several forms, so we can’t decide for you which recipients should be subscribed to which forms.
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