How to Add Headings & Text Blocks to a Form


Use headings to create logical sections within your forms. For example, you might want to split a job application form into a Contact Details and a Past Employment section.

To add a heading, select the Heading widget in the Fields tab of the form builder. Enter the text of the heading into the Text box and save.

Add headings to a digital form

Text Blocks

The Text Block widget that allows you to insert text anywhere on a form. Example uses include:

  • Providing directions to guide respondents and help them fill out the form accurately
  • Adding a short disclaimer or waiver at the bottom of a form
  • Specifying an amount of money on a payment form
  • Defining the terms of a digital contract e-signed by the user

Online form with a Text Block

Text blocks are limited to 2,000 characters (250 characters with Free/Basic accounts). To add a waiver, contract, or terms of service, use an Agreement widget instead.

To add a text block to a form, select the Text Block widget in the Fields tab of the form builder, as illustrated below.

Add text to an online form with the Form Builder

The form builder allows you to insert links, specify bold text, and italicize and underline text using either the formatting toolbar (screenshot above) or with the wiki-style formatting syntax below:

  Text with Commands Formatted Text
Web Link This is a [ link to FormSmarts]. This is a link to FormSmarts.
Email Link This is an [ email link]. This is an email link.
Bold This text is *important*. This text is important.
Italics So is **this one**. So is this one.
Underlining Use underlining __sparingly__! Use underlining sparingly!
Unordered List * red
* green
* blue
  • red
  • green
  • blue
Ordered List 1. red
2. green
3. blue
  1. red
  2. green
  3. blue

Links and formatting commands are supported in text blocks, agreements, form filling instructions, form submission confirmation messages, confirmation emails, auto-responder messages and checkbox labels. Check out this example.

Ordered & unordered lists are only supported in agreements/waivers at this time.

  • Links open in a new window
  • Email links are not supported in checkbox labels at this time

Should You Show Text Blocks in Form Responses?

If you use text blocks to create a digital contract between you and the form respondent, the terms of the contract may need to appear in the copy of the submitted data given to both parties.

Instructions for filling out a form are only needed on the form itself, so by default text blocks are not shown in form responses or confirmation emails/PDF receipts.

Toggle on Show in form responses (see screenshot above) to display text blocks in both form responses and the confirmation email or PDF receipt issued to the person who submitted the form.

This option is not available with all types of accounts.

18 Responses to “How to Add Headings & Text Blocks to a Form”


The heading option included now is a blessing for us!! We had so many people register for the conference and forget to pay…because the form is so long and not all parts apply to them.

Now, we have the message in bold! And i am sure they will not miss it.

Thanks so much.

Posted by: Nish Rao | May 11th, 2010 11:16 am

Being able to include links in my form is a blessing!
I can now have people review and accept the Terms of Service before submitting the form.
Thanks guy and continue the good work. That’s $50 well spent!

Posted by: Brad | May 25th, 2010 9:17 am

Are you sure this syntax is correct? [ link to FormSmarts]
I can’t seem to get my link to work using that syntax in a text block.

Posted by: Alissa | Apr 12th, 2011 1:07 pm

Yes. There are restrictions though: the URL can’t contain a query string part (e.g. ?foo=1&bar=2), and the link text may only contain letters, numbers and spaces.

FormSmarts Posted by: FormSmarts | Apr 12th, 2011 1:17 pm

Is it possible to limit the number of lines in a text area?

Posted by: Duquesne | Jun 18th, 2011 9:25 am

The number of character allowed is defined by the field’s data type. The Any Text type which is typically used in Text Areas allow multiple lines up to the fixed limit of 2000 characters.

FormSmarts Posted by: FormSmarts | Jun 18th, 2011 11:39 am

Please, is it possible to have a form to recommend a site to our friends ?

Posted by: Duquesne | Jun 19th, 2011 8:07 am

Is it possible to have a form to recommend my site to friends ?

Posted by: Duquesne | Jun 23rd, 2011 2:07 am

I am not able to insert a link in Text Blocks using the wiki-style syntax. Here is my example:
[ Terms and Conditions]

Posted by: Alanda | Sep 11th, 2013 4:41 pm

Alanda, at least on your Job Seeker Pre-Registration form you’ve inserted the link in a check box label, not in a Text Block. We’ve planned to extend link support to form filling instructions, check box labels and the confirmation message within a few months.

FormSmarts Posted by: FormSmarts | Sep 11th, 2013 9:35 pm

Got it! Thanks.

Posted by: Alanda | Sep 13th, 2013 1:06 pm

I am not having much luck with Links and Formatting in text blocks. It works sometimes and not others. At present I can’t get the bold to work as I want. *’COTTAGE STAYS’* just comes out like you see it here, not in bold

Posted by: David Hitchins | Feb 15th, 2014 8:41 pm

David, formatting constructs can only be applied to letters & numbers, not punctuation. So you need to enter ‘*COTTAGE STAYS*’ instead of *’COTTAGE STAYS’*.

FormSmarts Posted by: FormSmarts | Feb 16th, 2014 4:56 am

Is there a way to make a carriage return in an individual Confirmation Message?

Posted by: Hanspeter Harpf | Sep 10th, 2014 8:52 am

Hello, there is no way to add a carriage return to a Confirmation Message at this time.

FormSmarts Posted by: FormSmarts | Sep 10th, 2014 11:29 am

How can I set the agreement/waiver and any text blocks to appear on the confirmation when selecting Submission “show summary with print, email and pdf” options? Currently only the inputs fields appear.

Posted by: Marylena Liantonio | Sep 16th, 2018 2:01 pm

It would be great to have additional formatting options for the text blocks such as center or right alignment.

Posted by: Cristina | Apr 30th, 2020 6:35 pm

Cristina, thanks for your suggestion, we’ll take it into account when updating formatting options for Text Blocks and Agreement widgets.

FormSmarts Posted by: FormSmarts | May 1st, 2020 12:43 am

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The Online Form Builder Blog is published by FormSmarts, a web form service providing all you need to create a form and publish it online in minutes. FormSmarts makes it easy to build a form and embed it on your site. You can then get form submissions by email or store them on FormSmarts and download an Excel report. Learn more about the many other benefits of FormSmarts.